In the digital age, a dental practice’s online reputation can significantly impact its success. Prospective patients often rely on online reviews and feedback to make informed decisions about their dental care providers. As a result, effectively managing your practice’s online reputation is now a crucial aspect of its marketing strategy. But where do you begin?

Introducing our comprehensive guide to online reputation management for dental practices. We’ll walk you through the essentials, from monitoring reviews across various platforms to crafting appropriate responses to both positive and negative feedback. In addition, we’ll explore proactive strategies to enhance your practice’s image and maintain a strong online presence that attracts potential patients and keeps current ones loyal. By harnessing the power of online reputation management, your dental practice will benefit from increased trust, credibility, an, ultimately, long-term growth.

1. Understanding the Importance of Online Reputation Management

A dental practice’s online reputation is crucial in attracting new patients and retaining existing ones. According to BrightLocal’s Local Consumer Review Survey, 93% of consumers read local reviews to decide if a business is good or bad, while 87% of people trust online reviews as much as personal recommendations. Therefore, in order to make good first impressions, gain new patients, and maintain a high level of trust among existing clients, it’s essential that your dental practice invests in monitoring, managing, and improving its online reputation.

2. Review Monitoring: Keeping a Pulse on What Patients are Saying

The first step in managing a dental practice’s online reputation is closely monitoring what patients are saying. Reviews play a vital role in shaping public perception and influence prospective patients’ decisions. Thus, it’s crucial not to overlook reviews appearing on popular websites such as Facebook, Google, Yelp, and dental-specific platforms like Healthgrades and RateMDs.

To keep track of your practice’s reviews, you can set up alerts on Google and other major platforms and check notifications regularly. Setting up a systematic approach through tools like Google Alerts or setting reminders to manually search your practice’s name can help in timely monitoring. Alternatively, you can invest in reputation management tools such as BirdEye or Yext, which can streamline the process for you.

3. Responding to Feedback: The Dos and Don’ts

The way a dental practice responds to both positive and negative feedback speaks volumes about its commitment to excellent patient care. Handling feedback professionally is crucial for maintaining a positive online reputation.


– Thank your customers for taking the time to share their thoughts and feedback.

– Exhibit empathy and understanding when addressing negative feedback.

– Offer resolutions to negative feedback by taking the conversation to a private channel, such as email or direct message.


– Avoid getting defensive or dismissive when facing negative feedback.

– Refrain from giving any false accusations against the reviewer.

– Avoid disclosing sensitive information, as reviews and responses are publicly visible.

4. Proactively Enhancing Your Practice’s Image

While monitoring and responding to reviews are essential, it’s also vital to proactively influence your dental practice’s online reputation. The following tactics can help you build and enhance your practice’s image, leading to an improved online presence:

Encourage Satisfied Patients to Leave Reviews

Take the initiative to invite satisfied patients to write reviews on sites such as Google, Facebook, or Yelp. Building a strong base of positive reviews can help offset any negative experiences and provide prospective patients with a well-rounded view of your practice. You can display friendly reminders at your office, ask patients during appointments, or send post-visit email requests.

Create Engaging and Valuable Content

Sharing informative content on your website and social media channels can position your practice as an industry expert. In addition to boosting your online presence, you’ll also provide valuable resources to your target audience. Consider sharing blog posts, educational videos, or hosting webinars on relevant topics, such as dental care tips, new treatment options, or industry news.

Develop a Strong Social Media Presence

Maintaining an active social media presence not only highlights your commitment to patient care but also provides an opportunity to share authentic stories and engage with your community. Regularly post updates, behind-the-scenes glimpses, testimonials, or team highlights to foster a sense of trust and connection with your audience.

Implement a Patient-First Approach

Patient satisfaction should be at the core of your practice. By consistently providing excellent dental services and displaying genuine care for your patients, you’ll cultivate a positive reputation both online and offline. Satisfied patients are more likely to share their positive experiences and recommend your practice to their friends and family.

5. How to Deal with Negative Reviews

Negative reviews can feel disheartening. However, every dental practice, at some point or another, will likely face unfavorable feedback. Instead of reacting emotionally, consider negative reviews as opportunities to learn and grow. Follow these steps to achieve the best outcome:

  1. Address the issue promptly and professionally.
  2. Apologize for any inconvenience caused to the patient by the issue.
  3. Take ownership of the issue and commit to addressing it.
  4. Move the conversation offline to protect the patient’s privacy and work towards a resolution.
  5. Ask satisfied patients for reviews to minimize the impact of negative feedback and maintain a balanced review history.

6. Regularly Assess and Adjust Your Reputation Management Efforts

To ensure your dental practice remains in control of its online reputation, conduct regular assessments and identify areas for improvement. Continuously monitor your practice’s online reviews, social media interactions, and patient feedback. Consider implementing comprehensive surveys through SurveyMonkey, SurveyGizmo, or PracticeMojo to get detailed feedback from your patients. By staying attuned to your patients’ needs and the perception of your practice online, you’ll be better equipped to proactively enhance your reputation and maintain a positive image.

Achieve Online Reputation Management Success with Energize Group

Effectively managing your dental practice’s online reputation is paramount to attracting new patients, retaining existing ones, and maintaining a credible online presence. By implementing strategic review monitoring, responding professionally to feedback, and proactively enhancing your image, you can unlock your practice’s full potential and drive long-term growth.

Let Energize Group, a leading full-service dental marketing agency, be your trusted partner in achieving reputation management success. Our team of skilled experts will help you carefully navigate the online landscape, optimize your digital footprint, and build a robust online reputation tailored to your unique needs. Ready to take control of your practice’s online reputation and propel your practice to new heights? Contact us today at Energize Group and learn how to market your dental practice with our help!